Job Title:

Project Management Specialist

Reports To:

Director of Project Management

Job Summary:

The primary role of the Project Management Specialist is to coordinate and schedule project management meetings, ensure there is effective communication of information across functions responsible for project execution, including key stakeholders, and the broader organization; and ensure there are complete and accurate records of all project management related information.

Essential Duties and Responsibilities:

• Coordinates and schedules project meetings, ensuring that participants are fully informed of all relevant project information and data, in preparation for the meeting.
• Ensure there is effective communication as to project status, progress against deliverables and another pertinent project information to:

o    project team members

o    departments with project responsibilities,

o    key internal and external stakeholders

o    the broader BioSpectra organization.

• Utilize project communication media (Video, Update boards) to ensure there is effective communication.
• Completes project reports as required by the Director of Project Management
• Maintains and oversee administration of all project related records and documentation, in the project management file system, in order to ensure appropriate project traceability.
• Assist Director of Project Management and project team leaders in the development of each Project Plan.
• Maintains communication with the Director of Project Management daily regarding project status and reports and escalates actual and potential risks to project deliverables. Assigns tasks to functions/individuals responsible for project execution, acting per the direction and authority of the Director of Project Management
• Attend conferences and training as required to maintain proficiency
• Other duties may be assigned as deemed appropriate by management.

Qualifications:

• Bachelor's Degree in Business Administration and/or equivalent professional experience in project management or similar functions.
• The ideal candidate will have one to three years of project management experience or have demonstrated professional skills necessary to perform the position.
• Must be able to work independently with minimal managerial supervision.
• Must possess exceptional organizational skills and logical thinking, with a strong attention to detail in order to manage multiple tasks, with changing priorities and gather all pertinent data and information.
• Must have the ability to communicate appropriate information effectively and in a timely manner, in order to inform stakeholders and others of changing priorities so they can make informed decisions and address issues as necessary.
• Must be able to provide appropriate support and responses to the Director of Project Management, stakeholders, and outside contacts as necessary.
• Must be able to read, write, speak and understand English and be able to take detailed notes and transcribe these notes to project files.
• Ability to read, understand, analyze and interpret the BioSpectra quality system and related documents, with respect to the management of projects.

Physical Requirements:

• Lift up to 20 lbs. occasionally
• Prolonged periods sitting at a desk and working on a computer
• Ability to see and distinguish color
• Bend, stoop, and carry
• Repeating motion that may include wrists, hands, and fingers

Work Hours & Schedule: